Create or verify your organization

If you completed the onboarding wizard, your organization already exists. Otherwise, go to Settings > Organization and create one:

• Organization name -- e.g., "TechPulse Editorial"
• A default site is automatically provisioned and linked to your organization

The organization is the top-level container that holds your team members, sites, and billing. Every team member you invite joins this organization and gains access to all its sites (subject to their role permissions).

Navigate to Team settings

Click Team in the sidebar. You will see three sections:

• Current members -- Your account listed as Owner
• Pending invitations -- Invitations that have not yet been accepted
• Invite button -- To add new team members

The member count shown here reflects your plan limit. Pro plans support up to 5 members, Business up to 20.

Invite team members

Click "Invite" and enter the email addresses of your team members. For each invitation:

1. Enter the email address
2. Select a role from the dropdown (Owner, Admin, Editor, Author, or Viewer)
3. Optionally add a personal message
4. Click "Send Invitations"

Each invitee receives an email with a link to join your organization. The invitation expires after 7 days. If they already have an IANews account, they log in and are added automatically. If they are new, they sign up (email/password, Google OAuth, or Apple OAuth) and then join.

Invitees do not need to complete the onboarding wizard -- they inherit your organization's sites and settings and can start working immediately.

Assign roles

IANews uses 5 roles with specific permission boundaries. Choose the right role for each team member:

Open an article together

Real-time collaboration activates automatically when two or more team members open the same article in the editor. There is no setup required -- it works out of the box.

To test it, have two team members open the same article from the Articles list. Both will see:

• Live cursors -- Each collaborator's cursor appears in a distinct color with their name label floating above it
• Real-time text sync -- Changes from any editor appear instantly for all others, keystroke by keystroke
• Selection awareness -- You can see which paragraph or sentence each collaborator is currently selecting or editing, highlighted in their cursor color
• Presence indicator -- The top of the editor shows avatars of all team members currently viewing or editing the article

Edits are merged automatically without conflicts, even when two people edit the same paragraph simultaneously.

Work with collaborator cursors

In a typical editing session, Julie (Editor, blue cursor) and Marc (Author, green cursor) work on the same article:

• Julie sees Marc's green cursor moving through the introduction, making edits that appear in real time
• Marc sees Julie's blue cursor selecting the conclusion paragraph
• When Julie uses the AI sidebar to expand a paragraph, Marc sees the expansion appear immediately
• If both edit the same sentence simultaneously, changes are merged without conflict -- no "save conflict" dialogs

Each collaborator's changes are attributed to them in the revision history. The editor shows who made each change and when.

Establish an editorial workflow

With roles and collaboration in place, Marc's team uses this lightweight workflow:

1. Author creates a draft -- Generates an article from a trend or brief, makes initial edits, sets status to "Review"
2. Editor reviews -- Opens the same article (sees the Author's work live), makes editorial changes: adjusts tone, restructures sections, fact-checks citations by hovering over [N] badges
3. Admin approves -- Gives final sign-off after reviewing the Editor's changes
4. Editor publishes -- Publishes to the configured target (WordPress, Ghost, etc.)

Article status progresses through: draft > review > approved > published. Each status is visible in the Articles list, allowing the entire team to see where every piece of content stands.